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Why you should back up or face paying a heavy price

 

By Gareth McAlister

Friday was World Backup Day - and Nimbus CS is offering some advice to be prepared to back up your files. Everyone has lost some form of data at some point in their lives. It could be personal family photos or critical business information.

As technology is evolving at an incredible rate, it will come as no surprise that personal data has increased 1,000,000 times since 1992.

I would like to share some facts and suggestions for backing up your critical company data before it is too late.

For any business, whether you work for yourself or in a much larger organisation, data loss is critical and expensive.

Imagine losing plans for your client's new home that you have spent months tailoring to their exact requirements, or thousands of customers' payment details.

The result is you have the embarrassing task of owning up or going public, and the consequences mean you spend more money trying to retrieve the data you lost using specialist and often expensive services.

You are professionally embarrassed, you lose the confidence of customers and orders are cancelled.

You could face fines and compensation, or worse - placing your business's very future in jeopardy.

Even if you feel you are prepared, things can still go awry.

A recent online survey carried out by Kroll Ontrack found, unsurprisingly, that most businesses and consumers now routinely make complete comprehensive backups of their data.

But despite growing use of various backup solutions, around one third of the 1,000 surveyed customers in North America, Europe and Australia reported experiencing data loss.

The majority of companies who experienced data loss did have a backup solution in place at the time of the incident.

A quarter of respondents also reported that their backup failed to work properly.

Of the users who experienced data loss and had access to a backup, 67% said they were able to restore almost all their data, while another 13% were able to restore up to three quarters.

Worried? It could all be avoided with some very simple points to follow:

• Use a separate on-site central storage solution (not your computer) such as a network access storage drive, USB backup disks or tape drives.

• Cloud backup (replicate your on-site storage) to a safe and secure cloud storage provider.

• Keep it secure, for example, if you backup on site, then take it away each day or put it in a fireproof safe.

Remember, it is always cheaper to back up than to face the consequences of losing everything

Gareth McAlister is the managing director of Nimbus CS, based at Heron Wharf in Belfast

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